The workplace has undergone “The Great Resignation,” a transformation. The recent increases in employee resignations have been called “The Great Reimagination” or “The Great Realization,” according to some experts. People are rethinking their work environments, work schedules, and job motivations.

We recognize that informing your supervisor you’re leaving the company is never an easy conversation, even though millions of people leave their positions each month. A polite resignation letter could be the difference between an uncomfortable parting and the potential for a long-lasting professional relationship.

What should a formal resignation letter contain?

Resignation Statement and End Date

Describe your role at the organization in the opening of your letter. If you work for a small business and your supervisor knows you well, this may seem superfluous, but since the letter serves as your official termination, it is crucial to include it. A brief statement of your resignation should be included with this material.

Additionally, since that is one of the first things your employer would ask, including an end date in the first paragraph is beneficial.

Here is how this first sentence might read:

“I would want to let you know that, as of [Date], I will no longer be working for [Company Name] in the capacity of [Position Name].”

Gratitude

Think about how you’ve changed or what you’ve loved best about working for the organization. Be as detailed as you can. Maybe the company offered chances for professional growth. Perhaps you appreciated the environment the business promoted and the welcoming atmosphere.

It’s also excellent to express gratitude to your company for the time and resources they invested in fostering your professional development.

It may look as follows:

“I am grateful for the chances you have given me to advance professionally during the last two years. I am proud to have been a member of such a supportive team and have enjoyed my time at [Company Name].”

Transition Information

Mention your readiness to ease the transition in the third paragraph. For instance:

“Please let me know if there is any way I may help during this change. Before my last day of work, I will make sure that all of my reports are updated and assist in training my replacement.”

You might see something different in this sentence. However, it’s best practice to offer detailed information about how you’ll aid, regardless of what you write.

Identifying Information

In particular, if you don’t want or need to utilize your former company as a reference, you don’t always need to add this last paragraph. Many candidates opt to keep their professional networks active, though. a possible conclusion would be:

“Once more, I’m grateful for the chance to work for [Company Name]. I’m looking forward to keeping in touch and sending you my warmest wishes. My email address is [Email Address].”

Last Words

No matter what your position, be courteous in your resignation letter, explain your reasons for leaving, and be specific about whom you are informing. The last thing you want to do is leave the firm on a bad note, even if you’re leaving for bad reasons. Gratitude and support throughout your departure go a long way with employers.